Chair committee meetings, AGM or other significant club meetings
Coordinate succession planning consultation
Order Trophies & Engraving for senior presentation night
Lockleys FC Liaison – advise dates when raffles to be executed at Lockleys Hotel (offseason)
Run and promote AGM
President
Focal point for all Club business
Review committee individual responsibilities
Ensure succession planning is conducted as needed- assist in identifying and developing new leaders who can replace old leaders when they leave or retire
Active seeking sponsorship
Sponsorship
Maintain existing sponsors
Seek new sponsors
Advise Club members of sponsor’s business – encourage use, display on club advertising TV, Junior eDM’s, club website & facebook.
Distribute discount cards, sponsor’s literature etc. to members
Secretary
Liaise directly with ATCA including:
Ensure all ATCA directives are carried out
Liaise with ATCA Executive Officer
ATCA Delegate – attend meetings & ATCA AGM
Co-ordinate preparation of AGM Report
Report outgoing/incoming mail at management meetings
Provide Minutes of management meetings
Control Club Correspondence:
Ensure records of all club business are maintained and as required by the Management Committee
Insurance/Risk:
Ensure all appropriate insurances are maintained and current
Check insurance details to ensure cricket equipment (e.g. Scoreboards) are covered.
Coordinate site safety risk assessments as required
Player/team insurances – ensure coverage and advise members of their entitlements – liaise with ATCA
Ensure Liquor licensing requirements are in place and current
Maintenance of My Cricket including clearances
Liaise with all club sub-committees
Liaise and ensure communication with FCC Life Members and Club Patrons
Liaise with the Cricket Operations Coordinator closely
Sign all official documents in line with the Associations Act (SA)
Keeping club registers up to date
Liaise with Local Council & Government on all relevant matters
Grants – Research and apply for where applicable (SACA, Govt)
Treasurer
Monthly finance report, arrange Auditor, pay accounts, provide invoicing, Bank monies received Member of Executive
Receive player subscriptions, Chase up non-payments of subscriptions
Organize control of Floats, balance floats, prepare funds & records for banking by Treasurer
Provide payment for Umpires to Club Captains
Keep Club Seal in a secure place
Cricket Operations
Update honour board
Liaise with local District clubs
Attend subcommittee meetings as required
Manage player registration & clearances
Facilitate team selection meetings
Ensure Captains input Umpire Reports into MyCricket for games that have paid Umpires
Assist the Junior Coordinator in obtaining grounds for juniors
Coordinate game day management for mid-week T20 games
Coordinate with curator training/game day pitch preparation
Set player standards – behavior, dress, reports, social media policy
Counsel players as required in conjunction with the coach
Oversee player and coach recruitment
Team Management – Match Day Coordination
Distribute cricket balls to teams
Kit – Cordial, 1st Aid and review stock levels
Check game day equipment – covers, pegs, scoreboard
Team Management – Pre/Post Season
Order balls for juniors & seniors
Arrange collection of score books
Review quality of stumps/bails & order as required
Playing Kits – Arrange off season storage & check items that may need replacement. Audit at end of season
Review stocks of cordials, 1st aid kits, sunscreen etc – order as required
Curator / Playing Facilities
Prepare training and playing wickets in all areas
Plan pitch/ground replacements – coordinate soil & work
Liaise with Fulham United Soccer Club for club hand-over
Maintain and service club equipment required for pitch preparation
Report any faults / damage to equipment in a timely manner
Ensure all equipment is kept in safe and fit for purpose condition
Liaise with Council where appropriate for help with upgrades/damage/signage
Oversee all of Collins Reserve & club house and advise where improvements are required
Mark wickets / inner circle on Saturday/Sunday
Security – Hold all master keys, maintain Key Register, locks, passwords etc
Junior Coordinator
Chair Junior Committee
Attend WSJCA/ATCA junior meetings and implement association policy
Manage player recruitment and clearances
Coordinate Woolworths cricket programs
Manage male and female junior programs on MyCricket
Manage collection of junior fees
Manage recruitment and training of junior coaches
Organise clearances related to working with children
Organise bar & catering for training and game day
Organise canteen rosters for training and game day
Organise and distribute match balls
Organise equipment for juniors
Organise team photos
Order season trophies
Fundraising where appropriate
Coordinate junior carnivals
Obtain ovals for Junior teams in conjunction with Cricket Operations manager
Social
Runs Raffle and distributes roster to committee and wider audience
Generate/Implement new ideas for raising funds
Liaise with Chairman & Treasurer on budget required for investment in events
Responsible for Senior Presentation night (prepare & MC- or delegate where appropriate)
Past Player relations
Arrange functions & games
Distribute newsletters as required
Provide web site and social media content
Event Advertising & Flyers
Develop social calendar for year and co-ordinate all events
Club photography as required
Produce club newsletters and mailing lists
Liaise with Communication Coordinator for all content management and design
Uniform / Roles
Purchase new stock
Review prices of clothing and supplier as required. Recommend to committee if change of supplier is warranted
Sell to players and ensure payment is made
Audit stock as required
Maintain display of available clothing to members
T20 Uniform – perform yearly order
Provide secure storage
Keep records of sales & liaise with treasurer on sales and debts
Kitchen
Order/purchase food as required
Provide meals/menu as required – Thursday nights & Saturdays [Dozer], Friday nights [Scotty]
Prepare players afternoon tea
Clean & Maintain kitchen area
Club Bar
Maintain stocks & fill fridges as required
Operate bar & Till – delegate as required
Clean & maintain
Lock up/Secure bar & building when closing
Responsible for serving patrons (i.e. responsible drinking)
Open bar
Maintenance
Energy Systems
Ice Machines – Bag ice & put in freezer for matches
Change Rooms
Drinks Trolley
Clean & maintain all areas (change rooms, bar, toilets)
